Privacy Policy

Effective Date: April 1, 2026

Last Updated: April 1, 2026

The American Academy of Interventional Spine and Neuromodulation ("AAISN," "we," "us," or "our") respects your privacy and is committed to protecting information collected through aaisn.org and related AAISN digital platforms.

This Privacy Policy explains what information we collect, how we use it, and how we protect it.

Information We Collect

We may collect information you choose to provide, including:

Name
Professional title and credentials
Organization or practice name
Email address
Phone number
Mailing address
Event registration details
Membership or inquiry information
Payment or billing information
Communications submitted through forms or email

We may also collect limited technical information automatically, including:

IP address
Browser type
Device type
Operating system
Referring website
Pages visited
Date and time of access
Cookie and analytics data

How We Use Information

We may use information to:

Operate and improve the website
Respond to inquiries
Manage event registration and educational activities
Communicate society updates, newsletters, and announcements
Manage membership, sponsor, faculty, and partner communications
Maintain security and website performance
Comply with legal, tax, accounting, and recordkeeping obligations

Clinical and Educational Content

AAISN may publish or review educational materials that include clinical case examples, imaging, reports, videos, and related commentary.

AAISN does not operate this website as a patient portal and does not provide direct patient care through the website.

Any clinical materials submitted to AAISN for educational use must be de-identified before submission unless the submitter has obtained all legally required permissions and AAISN has expressly agreed to accept the material in another lawful format.

The submitter is responsible for ensuring that submitted materials comply with applicable privacy laws, institutional requirements, and professional obligations.

HIPAA

AAISN does not provide direct patient care, does not operate a patient portal, and does not function as a covered entity or business associate under the Health Insurance Portability and Accountability Act (HIPAA). AAISN does not accept protected health information (PHI) through general website forms, contact forms, or email. Users should not submit PHI through any website feature unless a specific, secure submission process has been established and expressly authorized by AAISN.

Information Sharing

We do not sell or share personal information as defined under the California Consumer Privacy Act (CCPA).

We may share information:

With service providers who support website hosting, analytics, registration, payments, or communications
With educational or operational partners as reasonably necessary
With legal, accounting, audit, or regulatory advisers
When required by law or to protect rights, safety, or operations
In connection with organizational restructuring or transfer
With your consent or at your direction

If you subscribe to the AAISN newsletter, we collect your email address and may collect your name and professional details. Every newsletter includes an unsubscribe link. You may also email info@aaisn.org to be removed.

Session Management

Sessions expire after 24 hours of inactivity. We use secure, HTTP-only cookies for authentication.

Video Content

When you watch videos on our platform, our video delivery partner (Bunny.net) may collect technical information such as IP address, device type, and viewing duration for delivery optimization.

Cookies and Analytics

AAISN uses Plausible Analytics, which does not use cookies and does not collect personal data. The only cookies used on this website are essential authentication session cookies required for user login functionality. These cookies are strictly necessary and do not require consent under GDPR or ePrivacy regulations. No tracking, advertising, or third-party cookies are deployed on this website.

Data Retention

We retain personal information for as long as reasonably necessary to fulfill the purposes described in this policy, maintain our records, comply with legal obligations, resolve disputes, and enforce our agreements. When information is no longer needed, we will delete or de-identify it in accordance with our data retention practices.

Specifically:

We retain account data for as long as your account is active.
Newsletter subscriber data is retained until unsubscribe.
Payment records are retained as required by tax and financial regulations.
Contact form submissions are retained for 12 months.
Event registration inquiries are retained for 24 months.
Sponsor communications are retained for the duration of the sponsorship relationship plus 12 months.

You may request deletion of your personal data by contacting info@aaisn.org.

Your Rights

Depending on your jurisdiction, you may have the right to:

Request access to the personal information we hold about you
Request correction of inaccurate information
Request deletion of your personal information
Opt out of marketing communications
Request a copy of your data in a portable format

To exercise any of these rights, contact us at info@aaisn.org. We will respond to verified requests within 45 days.

California Residents: Under the California Consumer Privacy Act (CCPA), California residents have the right to know what personal information is collected, request its deletion, and opt out of any sale or sharing. AAISN does not sell or share personal information. To submit a request, contact info@aaisn.org.

For California residents: We will respond to verified requests within 45 days. If additional time is needed, we may extend the response period by an additional 45 days, with notice to you. To verify your identity, we may require you to confirm your account email address or provide additional identifying information.

International Data Transfers

AAISN is based in the United States. If you access this website from outside the United States, your information may be transferred to, stored in, and processed in the United States. We rely on Standard Contractual Clauses (SCCs) approved by the European Commission and other appropriate safeguards for the transfer of personal data from the European Economic Area, United Kingdom, and Switzerland to the United States. Our third-party service providers maintain appropriate data protection agreements incorporating these safeguards.

Data Security

We use reasonable administrative, technical, and organizational safeguards to protect information under our control. However, no internet-based system can be guaranteed fully secure.

Third-Party Services

The website may include links to third-party services, payment platforms, video platforms, social media tools, sponsor websites, or registration providers. AAISN is not responsible for the privacy or security practices of third parties.

AAISN uses the following third-party services in connection with the operation of this website:

Stripe — Payment processing. Stripe is PCI compliant and handles all credit card information directly. AAISN does not store credit card numbers.
Bunny.net — Video hosting and content delivery. Bunny.net may collect technical data such as IP address, device type, and viewing duration for streaming optimization.
Plausible Analytics — Privacy-focused website analytics. Plausible does not use cookies, does not collect personal data, and is GDPR compliant.
Resend — Email delivery for newsletters, password resets, and contact form responses.
Vercel — Website hosting and deployment.

Children's Privacy

This website is intended for adult users and professional audiences. It is not directed to children under 13.

Inadvertent Receipt of Protected Information

If AAISN inadvertently receives identifiable patient information through a general form, email, or other non-secure website feature, AAISN will make reasonable efforts to delete or return the information and notify the sender.

Contact

For privacy-related questions, contact:

AAISN
Bellevue, WA 98004, United States
info@aaisn.org

Changes to This Policy

AAISN may update this Privacy Policy from time to time. Updated versions will be posted on this page with a revised effective date.